Overview

Business Support Assistant FT

JOB PURPOSE

To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.

 

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.
Experience: Two or more years of experience in general administrative work.

Language: Fluency in both oral and written English. Intermediate knowledge of other UN language would be an advantage.

KEY ACCOUNTABILITIES (not all-inclusive)

What you will do:

Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.
Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.
Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.
Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.
Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.
Contribute to keeping accurate inventory records through physical check and maintenance of lists/database, and arrange disposal of identified equipment and materials, strictly following supervisor’s instructions and WFP assets management guidelines

MODE OF APPLICATION

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About World Food Programme (WFP)

The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.