Overview

Logistics Officer

ROLE PURPOSE

The Logistics Officer is overall responsible for providing the supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stock and managing fleet concerns.

 

KEY AREAS OF ACCOUNTABILITY

Project Delivery

Accountable for the compliant processing of all procurement of program supplies, office supplies, training materials, training venues, and catering services, among other services according to the Procurement Policy.
Responsible for safekeeping the hard copies and soft copies of the procurement packages, asset management forms, fleet management forms, warehousing documents, distribution reports, and other pertinent documents relating to the supply.
Follow up with suppliers e.g. delivery schedules of goods and other procurement-related concerns. This includes coordinating with the suppliers/service providers for efficient delivery and transportation of the goods procured.
He/she is also responsible for giving feedback from the program staff to the supplier and vice versa.
Maintain a file or record of suppliers through the Supplier Database, ensuring that they are compliant with Child Safeguarding and Fraud Policies of JRS.
Ensures proper documentation of all Supply Chain processes.
Responsible for creating and maintaining the Procurement Tracker for all procurements.
Issues assets to staff and tracks assets assigned to staff through the Asset Register.
Oversees fleet concerns that include the daily movement of the program and support staff, observance of safety & security protocols.
Management of drivers, and submission of the monthly Fleet Analysis.
Responsible for keeping track of all supplies received and dispatched through the Warehouse Tracker .
Assist and accommodate the implementation team in all of the administrative and logistics support needed.

Administration

Supervise the drivers, security and housekeeping personnel

 

CORE COMPETENCIES

Problem solving and decision making- Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

 

QUALIFICATIONS AND EXPERIENCE:

Degree holder in procurement and logistics or related field
Knowledgeable in Microsoft Word and Excel application
Experience in handling logistics and procurement
Effective communication skills, both in written and verbal forms in order to establish effective relationships with a wide range of audiences, including at a geographical distance
Ability to think and act fast
High flexibility
Strong sense of urgency and work ethic
Resourceful and focuses on the solution rather than the problem
Can tolerate working under ambiguous circumstances and sometimes difficult situations
Valid clean Driving License

MODE OF APPLICATION

Click “APPLY FOR JOB” button above to apply for this job.

Please send your CV and a cover letter in one document that indicates what skills and experience you have that meets the criteria and your availability. The CV (maximum 3 pages) should include contacts (phone and email) for three professional referees. Please note that only official email addresses for referees will be accepted. Kindly send the application  by 5pm closing date 30th January 2023 with the position as the Subject line.

About United Nations Office for Project Services (UNOPS)

The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.