Overview

Programme Management Officer

UNEP’s Science Division is responsible for analyzing the state of the global environment, providing early warning information and assessing global and regional environmental trends to catalyze and promote international cooperation and action on the environment. This post is located in the Office of the Director of the Science Division at the Nairobi duty station.

Under the direct supervision of the Director, Science Division and within delegated authority the incumbent will be expected to provide substantive, operational and programme management support to the Director of the Division. The incumbent will be responsible for the following duties:

Responsibilities

Identifies priority problems and issues to be addressed and proposes corrective actions to the Director; liaises with the Executive Office, other Divisions, Regional Offices and Secretariats; identifies and tracks follow-up actions.
Keeps the Director updated on Subprogramme performance through liaison with relevant coordinators and alerts the Director on any potential fallouts; serves as focal point from Director’s office to support Branch and Unit Heads in the implementation of Programme of Work.
Researches, analyzes and presents information and briefing notes to the Director gathered from diverse sources.
Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
Prepares various written outputs for the Director, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, memos, emails etc.
Coordinates reports related to implementation of recommendations and responses to oversight bodies(programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.) as required by the Executive Office, donors and partners.
Assists the Director in participating or leading meetings and field missions, including inter and intradivisional liaisons with outposted Secretariats and Units, other UNEP Divisions and staff, provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
Performs consulting assignments, in discussion with the Director, through planning facilitating workshops, other interactive sessions and assisting in developing action plans.
Performs other duties as required.
Competencies

PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to substantive, operational and programme management. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education

Advanced university degree (Master’s degree or equivalent) in environmental sciences, economics, management, business administration, or a related field.
A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience

A minimum of five (5) years of progressively responsible experience in environment, project or programme management, administration or related area is required.
Experience working for a senior management level officer is desirable.
Work experience at the UN or similar organization is desirable.
Work experience in management, implementation and delivery of outputs of a work programme is desirable.
Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Pursuant to section 7.11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

MODE OF APPLICATION

Click “APPLY FOR JOB” button above to apply for this job.

About United Nations Environment Programme (UNEP)

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.