Overview

Human Resources Assistant

Responsibilities

 

Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.

Under the supporting supervision of the Chief, Talent Development Unit and delegated Human Resources Assistant, the intern will:

Provide support to the Global internship management process.
Maintain files, materials, information, schedules, and related data.
Support the induction process and check out briefing for national and international UNON/UNEP & UN Habitat interns.
Assist in the job opening process, evaluation, and screening of applicants in accordance with the eligibility process.
Assist in coordination of the onboarding and induction process of new interns by assisting the recruitment managers with shortlisting suitable candidates, scheduling and coordinating interviews and sending acceptance letters.
Manage email correspondence, preparation of contract extension and renewal documents.
Coordinate the exit process of interns
Research and prepare various statistical and qualitative reports, studies, correspondence, and background
Assist in processing HR data analytics and presenting reports using data visualization techniques and communicate results to and ideas to key decision makers.
Assist in research and development of statistical data models for data analysis.
Assist in coordination of mandatory learning of staff.
Assist in the training and certification process of staff members.
Participate in meetings and perform other tasks as may be required by the office.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

 

Education

Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
Have graduated with Bachelor’s degree, Masters, PhD or equivalent
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Preferred area of studies: A completed or ongoing (final year) University degree in Human Resources Management, Administration, or other related fields.
Desirable Skills: Good information technology skills, particularly in spreadsheets, analytics and web design

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Good computer and IT skills are required for this position. Are you proficient in Computer software applications(MS Word, Excel, PowerPoint etc.)?
Excellent communication skills are desirable for this internship. Explain how you meet this criterion using examples.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Your application for this internship must include:

A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.
The Cover Note must include:

Title of the degree you are currently pursuing
Graduation Date
IT skills and programmes you are proficient in
Explain why you are the best candidate for this specific internship
Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).
Proof of enrollment from current University (if not graduated).
A copy of degree certificate (if you have already graduated).
Due to a high volume of applications received, ONLY successful candidates will be contacted.

MODE OF APPLICATION

Click “APPLY FOR JOB” button above to apply for this job.

About United Nations Environment Programme (UNEP)

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.