Finance and Administration Officer
Job TypeFull Time
Job FieldFinance / Accounting / Audit
Responsibilities and Tasks
Country Office Administration & ICT
In consultation with the Finance and Administration Manager, coordinate the day-to-day management of the Country and Field offices and office assets and consumables, as per established TdH NL procedures.
Maintenance of up to date Assets Registers.
To facilitate sound data entry systems for the country office and TdH NL partners in-country; and take appropriate and timely action in consultation with the Head Office in case of ICT issues.
To ensure a proper filing system is in place for all Country and Implementing Partners documents.
To assist with the preparation and monitoring of operational budgets, in consultation with the Finance and Administration Manager..
To be responsible for all financial transactions as per established procedures, as well as maintain up-to-date accounts in QuickBooks, including filing and safekeeping of documentation.
To ensure timely preparation of vouchers and provide all supporting documentation for review and approval.
To process payments (Cash and Bank) as scheduled.
To be responsible for compiling and submission of accurate, timely and complete monthly financial reports of the Country Office and co-implemented projects.
To ensure accurate cost allocations and reporting.
To ensure monthly reconciliations of Staff Advance Accounts.
To ensure all journals are fully supported and approved.
To prepare monthly Bank and Cash Reconciliations.
To be responsible for compliance to all bank requirements.
In conjunction with the Finance and Administration Manager, review and update the organizationś Internal Controls and ensure full compliance.
To ensure timely monthly close-out procedures in QuickBooks are carried out.
To support Annual Audits for the Country Office, both External and Internal to ensure completion within agreed timelines.
To ensure maintenance of audit reports and documentation at the country office and follow up of recommendations for full closure.
Ensure Partner/project audits are completed within agreed timelines
Capacity building of partners
To support organizational capacity assessments, for project partners and follow up on agreed Capacity Development Plans.
To support Partners in budget development in line with TdH NL and Donor templates.
To make monitoring visits to Implementing Partners, to review financial reports and support documents and provide actionable recommendations.
To develop Financial Reporting Templates for new Partners and support Partner Finance staff in their use.
Ensure all Partner reports are submitted on time for review and consolidation.
To ensure all Partners Budget projections are updated in line with Work Plans.
Ensure compliance to Donor and TdH NL Guidelines.
To maintain good relationships with project partners, provide capacity-building training in finance and administration as may be appropriate.
To support the Country Team in staff recruitment as required.
To carry out any other duties that can reasonably be required of this position.
MODE OF APPLICATION
Click “APPLY FOR JOB” button button above to apply for this job.
Interested candidates are advised to take note of the full vacancy description, which can be downloaded by clicking on the button below. The description gives more information about the position and instructions on how to apply.
Please send your application letter, and curriculum vitae by email with subject line Finance & Administration Officer, clearly demonstrating how you meet the qualifications for this position, not later than by 30th May 2023.
Kindly note that only shortlisted candidates will be contacted and applications will be reviewed on a rolling basis.
About Terre des hommes (TDH)
Terre des hommes is the leading Swiss child relief agency. We are committed to improving the lives of millions of the world's most vulnerable children. Children are the first to suffer in times of war, natural disasters and as a result of poverty. At Terre des hommes, our goal is to steadily improve the conditions of the most vulnerable children worldwide. We are focused on five main objectives: â€¢ Improving the health of infants up to the age of 3 and of children in need of specialised medical care â€¢ Protecting migrant children â€¢ Preventing child exploitation â€¢ Promoting restorative justice for children in conflict with the law â€¢ Providing humanitarian aid to children and their families in times of emergency and crisis OUR PROGRAMMES AND PROJECTS REVOLVE AROUND â€¢ Children’s rights and their best interests â€¢ Creating a strong local presence in close proximity to children, their families and communities â€¢ Establishing close cooperation with local bodies based on respect â€¢ Constant improvement and innovation â€¢ Enhancing heath and protection systems in the long term â€¢ Gaining recognition in Switzerland as a reliable organisation and source of financing