Overview

Shririki House Administrator

Office Management

Receive guests’ clients and vendors
Handling courier services
Meeting room bookings
Orders & payment of café services
Maintain entire office facility in a well-organized manner, all furniture and equipment in the designated areas
Supervise service providers and maintain a monthly report on service provision
Act as a liaison between the landlord/caretaker on services provided by the building management i.e security, cleaning, parking, electricity, water, generator etc.
Covering reception duties outside of office hours when needed by clients.

Asset management

Maintain asset register for SH1
Maintain asset tag list for SH1
Maintain asset insurance list and documentation for SH Kenya
Monitor asset utilization for Sh1 private and shares space

Sales and marketing

Understand Shiriki House products, services and value proposition to be able to offer solutions to clients
Prospect for new business and offer tailor made solutions that fit potential new clients office space needs
Assist to gather and maintain market intelligence for new business opportunities and product development
Assist in marketing the company on social media portals and be active to promote the brand

Client management

Provide professional service to prospective clients
Detailed tour of our offices
Provide client on boarding and staff orientation of our offices
Manage client communication in regard to service provision, maintenance of the space
Maintain a healthy relationship with our clients that ensures that we are keeping up to date with their services requirements and troubleshoot/resolve any issues that come up
Help plan and organize community events in collaboration with SH supervisor

Communication

Professional communication and etiquette when communicating to clients, vendors and colleagues
Receive and dispatch of office parcels and letters and follow up to confirm receival from the recipient
Stay informed of all site and policy changes as they occur and be able to communicate them to SH members.

Procurement & Requisitions

Assist in procuring items following the procurement policy and procedures
Assist in sourcing for quotations and make an analysis based on the most efficient vendor, cost and quality
Maintain the petty cash kitty in accordance with the finance guidelines monthly
Procure, maintain and remit the café consumables on a monthly basis
Maintain all procurement and requisition monitoring tools monthly
General repair and maintenance

Assist in maintaining and ensure general repair and maintenance services are carried out for all assets in the office
Assist in maintaining shared spaces and ensure they are disinfected on a regular basis as per the set Covid-19 rules and regulations
Record Management

Assist in maintaining SH PAL portal by categorizing and filling all procurement, administration and legal documents for Shiriki House
Assist in obtaining the maintain all statutory and legal documentation for SH Kenya
Assist in maintaining and updating Shiriki House PAL monitoring sheets on a monthly basis
RequirementsDegree in Business administration.

0-1 year experience in administration work.

 

MODE OF APPLICATION

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About Sustainet Group

Sustainet E.A. is a Non- governmental organization promoting sustainable agricultural practices in East and Horns of Africa. Our network includes 209 NGOs/CBOs from the region with a reach out of 1.5 million small-holder farmers. Sustainet E.A. Focuses on promotion of sustainable agricultural practices aimed at eradicating hunger and poverty through increasing agricultural productivity and profitability while conserving the utilization of the natural resources. Sustainet came into being as an initiative by the German Council for Sustainable Development through "programme of action 2015: Poverty reduction- a Global Responsibility", in 2003. The project was piloted in three regions of East Africa (Kenya and Tanzania), Asia (India) and Latin America (Peru and Bolivia) www.sustainet.org. However in 2009 founding member organizations from East Africa region at an Annual General Meeting (AGM) resolved to legally register the initiative as an international NGO