Procurement Officer


The job holder is responsible for evaluation suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality this is to ensure that the Company gets value for its money and that the processes are done in a transparent manner.


Reporting to the HR & Administration Manager, the role is responsible for procuring, tender and contract management and administration duties as follows:


Develop and implement the procurement policy for the company.
Ensure that purchasing is done in a transparent and accountable manner.
Ensure the company gets value for money while acquiring goods and services.
Work with suppliers to ensure that key processes are running efficiently and are cost effective.
Review delivery orders to ensure supply is met, taking availability, cost, manufacturing process, and lead times into consideration.
Identifying areas of potential savings and advice whether to purchase, lease or repair of office furniture and equipment’s.
Create forecast/Budget of demand to be prepared for upcoming requirements
Timely requisitions.
Accuracy of details on the LPO is key
Tender and Contract Management

Responsible for the Tender process by sourcing for quotations analyzing and awarding of tenders in consultation with procurement committee
Ensure strict control of quality for the purchased goods/services.

Provide analytical reports on purchases.
Make information available in the database and filing system.
Ensure procurement documents and records are maintained, safeguarded, and archived as required by law.
Oversee all inventory and equipment purchases, tag and enter into the asset register
Define the running stock levels.

Internal Contacts: All Staff

External Contacts: Suppliers and customers


Skills and Attributes

Bachelor’s Degree in Procurement/Supply Chain/ Logistics/ Contract Management
At least 4 (four) years’ work experience in a similar role
CIPS, APS-K, CPSP-K, or progress towards attainment of the same
Membership in relevant professional body
Excellent negotiation and analytical skills
Internal consulting and advisory skills.
Planning and organization skills
Decision making and problem solving.
Oral and written communication and presentation skills


Click “APPLY FOR JOB” button above to apply for this job.

Applications with a detailed CV, indicating your telephone contacts with names and addresses of three referees not later than 17th September 2021.

About PACIS Insurance

PACIS Insurance Company Limited was incorporated in Kenya in October 2004 and licensed to do business in August 2005 It is an initiative of the Catholic Church with a vision to be the icon of reliability and trustworthiness.