Overview

Administrative Assistant

The aim of the program is to strengthen county health systems with a focus on HIV Prevention & Treatment, Family Planning, Reproductive, Maternal, Child and Adolescent Health (FP/ RMNCAH) and Nutrition. The program will support the four county governments toward sustainability in quality and systems of health services. The program objectives are:

Increased demand for and access to quality HIV prevention services.
Increased demand for and access to quality HIV treatment services.
Use of quality FP, Reproductive, Maternal, Newborn, Child & Adolescent Health and Nutrition services(FP/RMNCAH).
Strengthened capacity of county health systems, local partners and communities to deliver quality health services.
We are looking for a dynamic well qualified and motivated individual to join our great team by filling the following vacant position: –

Job Purpose

To manage the main reception area and support in administration services.

Key Tasks & Responsibilities

Serve as the face of the organization at the front office.
Manage all incoming and outgoing mails, both physical and electronic and directing them to the appropriate persons in a timely fashion.
Sort and post or otherwise ensure delivery of outgoing mails in a timely manner.
Deal with enquiries and correspondence; routing to the relevant/ appropriate member of staff.
Oversee maintenance of general cleanliness.
Ensure appropriate hospitality is accorded to visitors and partners visiting the office.
Co-ordinate all travel arrangements and logistics for the organization – bookings, transportation etc.
Ensure that the office space, fixtures and furniture are in good condition and report any anomalies to the Head of management or any designated supervisor.
Package, label and dispatch all the parcels to respective regions.
Receive, record and distribute all the parcels to respective offices.
Maintain office machines i.e. the telephone system and the photocopier.
Providing support to meetings by taking minutes and organizing for venues and refreshments.
Record keeping and filing documents.

Requirements

A diploma/degree in Business Administration, Secretarial studies or a related course.
Minimum 2 years’ experience in a similar role.
Good Public relations and communication skills.
Ability to listen, be flexible and to multitask.

MODE OF APPLICATION

Click “APPLY FOR JOB” button above to apply for to apply for this job.

Interested and qualified candidates are invited to submit their applications and CV along with a cover letter expressing interest and indicating Salary history and expectations . The position applied for and reference number should be clearly indicated on the subject line and cover letter.
The closing date is 22 July 2021. Only short listed candidates will be contacted. LVCT Health is an equal opportunity employer. Please visit our website http://www.lvcthealth.org for more information about the organization. LVCT Health DOES NOT CHARGE any fee whatsoever in any part of the recruitment process.

About LVCT Health

LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models. We also carry out sexual and reproductive health research - translating our research to policy and practice; providing evidence for HIV policy reforms and service delivery; and developing capacities of indigenous organizations in building sustainable human resources for community HIV Prevention. We give special attention to those with greatest vulnerability to infection and with special service needs - including survivors of sexual violence, persons living with disabilities, men who have sex with men, Youth and Sex Workers. Our offices are in Nairobi, Western Region, Eastern and Central Region and Rift Valley.