HR and Logistics Officer
Role Overview and Responsibility:
The HR and Logistics Officer will work closely with the Africa team to ensure smooth running of the office and provide strong HR and Finance administrative duties. The post holder will perform duties in accordance with the responsibilities outlined below:
Human Resource Management
Manage the end-to-end recruitment; drafting job descriptions to liaising with candidates and participation on the interview panels;
Support on-boarding and ensuring the new staff have appropriate work space and LAW equipment;
Drafting contracts and maintain a tracking system (expiry end dates, renewals etc) and employment checks/vetting;
Maintenance of up-to-date personnel files, including employee NSSF registration, salary payments, leave requests, exit process;
Facilitate implementation of LAW policy and procedures to programme teams;
Coordinate team meetings, including drafting, circulating agendas/minutes and ensuring these are actioned;
Logistics and Office Management
Focal person for office suppliers and vendors; respond to queries, ensure utility bills and payment authorisation are tracked;
Maintenance of the office to ensure a safe workplace and implementation of staff security and safety policies;
Liaise with the letting agent on any building management issues etc;
Procurement and financial compliance, assisting with maintaining office /stationery supplies, and track inventory of LAW equipment including laptops etc;
Assist project teams or guests with the planning of missions, organizing flights and accommodation;
Act as a security and safety focal point for the Nairobi Office; SOP, security and aety plans, welcome packs are up to date; follow up on health and sagety
Generate statutory eslips and ensure timely payment of statutory obligations;
Prepare payment documents and reconciliation including; bank and cash payment vouchers and travel documents;
Data entry of financial transactions into the Navision accounting system;
Support and keep accurate office files and financial records;
Manage the office petty cash in Kenya Shillings and USD;
Undertake banking tasks such as collection of cheque books, deposits of cash, cash and bank reconciliations;
Any other duties as specified by management.
Skills and Qualifications Required:
Bachelor’s Degree in Human Resources Management, Business Administration, Accounting or a relevant field
Minimum 3 year’s demonstrated experience in administration; preferably working within a HR or Finance function;
Track record of delivering general HR/Admin procedures and policies, safety, and good financial or accounting background;
Knowledge and experience of general payroll and statutory requirements;
Flexible and proactive with ability to manage different demands and multi-tasking
Experience with an international NGO preferred.
Proficient in Microsoft Office applications (word, excel, powerpoint, outlook)
Excellent communication skills, including fluency in both English and local languages;
Towork independently, take initiative and can prioritize conflicting deadlines;
Demonstrated experience to establish positive relationships with various stakeholders;
Good understanding of Labour law including safeguarding;
MODE OF APPLICATION
Click “APPLY FOR JOB” button above to apply for this job.
Please send an email with a CV and statement of interest (neither exceeding 2 pages of A4) in English to no later than 9 October 2022. The subject of the application should read ‘HR and Logistics Officer, Kenya’.
About Legal Action Worldwide (LAW)
LAW is a unique non-profit network and think tank of human rights lawyers who provide creative legal assistance to individuals and communities who have suffered from human rights violations and abuses in fragile and conflict-affected areas. These people are those who often have the greatest need for protection and assistance but are also those who have the least access to legal resources. Most of the time, they do not know that legal assistance exists and often do not know what their options are for legal redress. Since its establishment, LAW has focused on regions experiencing conflict, such as the Middle East and the Horn of Africa, and on key themes, such as sexual violence and accountability for security forces. LAW’s activities are centred on four pillars: Strategic Casework: civil litigation, supporting criminal prosecutions, UN complaints or OECD complaints. Advocacy and Research: including high-level panels and production of reports with practical and implementable recommendations. Legal Assistance and Empowerment: to increase rights awareness and knowledge of legal avenues for redress. Legal Think Tank for Creative Lawyering: for innovative legal thinking and creating a cadre of human rights champions in conflict affected areas. LAW’S BACKGROUND LAW was founded in July 2013 following three expert roundtables with UN agencies, leading human rights and legal NGOs, law firms and academics and consultations with over 100 people from around the world. This was supported by an in-depth mapping and scoping exercise to review what legal work was being undertaken by organisations on the ground in fragile and conflict affected areas. More than one year of research identified that there was a need for a non-profit organisation which focused on creative avenues for legal redress in fragile and conflict affected areas. It was envisaged that such an organisation would work on the ground, placing national lawyers and partners in the driving seat and at the same time, linking them to highly innovative lawyers in non-conflict areas.