Officer, Inspection

Grade KS 8
Corporation/organization Kenya Bureau of Standards
Directorate Quality Assurance and Inspection
Department Quality Inspection
Division N/A
Section / Unit Entry Points – Inland Container Deport Embakasi(ICDE), Jomo Kenyatta International Airport(JKIA), Kilindini, Mombasa, Lungalunga, Taveta, ICDN Naivasha, Isebania, Namanga, Busia, Malaba, Liboi, Moyale, Mandera
Location / Work station Entry Points – Inland Container Deport Embakasi(ICDE), Jomo Kenyatta International Airport(JKIA), Kilindini, Mombasa, Lungalunga, Taveta, ICDN Naivasha, Isebania, Namanga, Busia, Malaba, Liboi, Moyale, Mandera
Reporting Relationships
Reports to: Principal Officer, Quality Inspection
Direct reports: NA
Indirect Reports: NA

Job Purpose

Carries out Inspection activities and Services in the section to ensure that imported products comply with approved National, Regional and International Standards according to the Standards Act Cap 496 and KEBS strategic plan, by monitoring and evaluating quality inspections of imported products in Kenya to ensure safety of Kenyans, protect the environment and promote fair trade.

Key Responsibilities / Duties / Tasks

  • Managerial / Supervisory ResponsibilitiesN/A
  • Operational Responsibilities / TasksCarries out visual checks on the imported goods to confirm specified requirements in the applicable standards have been met;
  • Releases imported goods that show compliance with specifications of the applicable standard by issuing a certificate of release in accordance with Standards Act CAP 496 Laws of Kenya;
  • Recommends for rejection of goods that fail to comply with Kenya standards, East African standards and approved international standards in critical parameters by filling out seizure notification;
  • Recommends for release of goods under seal to established manufacturer/importer whose goods is cleared through the green channel by the Kenya Revenue Authority (KRA) and has no impact on health, safety and environment for destination inspection to avoid congestion at the entry point;
  • Offers technical advisory and inspection services to clients/importer that need reassurance and assistance in exporting or importing goods worldwide;
  • Participates in re-export of goods that have not been allowed into the country by ensuring that the importer has prepared export entry documents and that the goods leave the country;
  • Draws samples and ensures safe handling from the point of sampling to dispatch to laboratories;
  • Participates in the development and implementation of inspection Risk management system by using previous imports data in order to reduce the likelihood of releasing goods that have impact on health, safety and environment;
  • Provides information necessary for development of new Kenya standards or review of existing ones;
  • Ascertain rectification/rework as may be applicable for goods that fails to comply with Kenya standards in non-critical parameters;
  • Participates in carrying out of training need assessment in order to identify performance requirements and the knowledge, skills, and abilities needed to achieve the departmental goals and objectives;
  • Investigates and prepare Criminal Record files for prosecution of importers who are found importing substandard goods through the entry point to prevent dumping of substandard imported products into the Kenyan market;
  • Keep inspection records and data on products released, sampled, rejected and reshipped, as a way of documenting evidence of inspection activities and evaluate progress in the station;
  • Provides feedback on customer complaints and enquiries in order to improve on customer service delivery;
  • Participates in corporate and sectional internal quality audits and ensure corrective actions are carried out in accordance with the requirements of International standards ISO 9001; and
  • Inspects and ensure that pre-verification of conformity covered products not accompanied with certificate of conformity pays a penalty fee equivalent to 15% of cost freight and insurance (CIF) values of the goods.


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About Kenya Bureau of Standards

The Kenya Bureau of Standards (KEBS) has remained the premier government agency for the provision of Standards, Metrology and Conformity Assessment (SMCA) services since its inception in 1974. Over that period its main activities have grown from the development of standards and quality control for a limited number of locally made products in the 1970s to the provision of more comprehensive Standards development, Metrology, Conformity Assessment, Training and Certification services. With the re-establishment of the East African Community (EAC) and Common Market for Eastern and Southern Africa (COMESA), KEBS activities now include participation in the development and implementation of SMCA activities at the regional level where it participates in the harmonization of standards, measurements and conformity assessment regimes for regional integration. KEBS operates the National Enquiry Point in support of the WTO Agreement on Technical Barriers to Trade (TBT).