Executive Assistant to the CEO
Context of the role
The Office of the CEO includes three team members – the CEO, the Director, CEO Office and an Executive Assistant spread over Nairobi and London. The Executive Assistant will provide high quality administrative, secretarial and project management support for the CEO. This role will involve complex diary management, inbox management and correspondence on behalf of the CEO, meeting coordination and preparation, as well as follow-up. The Executive Assistant will coordinate across multiple offices and timezones and make domestic and international travel arrangements once we resume travel. The Executive Assistant will be expected to handle highly confidential and sensitive data and information.
What you will do
Provide an effective prioritisation of secretarial and administration support to the CEO
Support the CEO and Director, CEO Office in special projects, presentations, internal and external events
When travel restarts, management of the CEO’s travel arrangements, both domestic and international, including visas, flights, accommodation and itineraries, ensuring all logistics are thought through and handled for seamless travel and follow up experiences
Handle all correspondence including managing of inbox – filtering, highlighting actionable items and tracking progress, engaging relevant key team members and responding when possible
Organise and facilitate remote and in-person meetings, including coordinating on logistics, technology, and taking minutes if required to do so
Respond to key stakeholder queries in a timely and professional manner
Work with members of the Finance team to complete expense reports and invoices.
Develop, maintain and review administration systems to achieve maximum efficiency
Create complex, innovative and creative presentation-quality documents
Appropriately handle highly confidential and sensitive data and information
Be a team player and be willing to help other members of the Executive Team when requested
Liaise with other local and global administrative staff, PAs and EAs, teammates and management internally and externally
Who you are
Significant experience providing administrative support at C- level
Strong written communication skills and ability to represent the CEO with senior level and external stakeholders
High attention to detail and the ability to plan forward
Advanced IT skills, including G-Suite and iOS. Salesforce experience is also an advantage
Experience handling sensitive and highly confidential data and information and an understanding of confidentiality and data protection
The ability to work under pressure; be flexible and adaptable; a ‘can do’ attitude!
A self starter who takes initiative
Strong interpersonal skills with an approachable personality. Able to create strong relationships in a virtual and remote world
Experience working in a remote working environment is an advantage
An international world view and experience working across countries and cultures
Flexibility to support a fast-paced, super dynamic CEO whenever she needs; willing to go above and beyond so that she succeeds
Able to trouble-shoot, think-ahead, problem-solve, and handle as many issues and challenges before they reach the desk of the CEO
What else you should know
As we continue to scale and grow – we are hugely ambitious for our future and we are looking for people who are driven to change the world for girls.
Our teams are a diverse mix across sectors (non-profit and commercial) and specialisms (from Brand and Creative through to Gender and Insight). You’ll learn and grow in an environment that will challenge you to think and work with a fresh perspective. In turn, you can expect to work somewhere where you will be stretched and developed in your role, a place where you can build your career and work with talented, engaged people committed to our cause.
Girl Effect is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.
We are committed to building an organization that is increasingly representative of the communities that we serve. To this end, due regard will be paid to recruiting candidates with diverse professional, academic and cultural backgrounds.
We are committed to safeguarding and promoting the welfare of all those we work with and for, especially children and young people. We expect all staff to share this commitment, uphold standards in our safeguarding policy and our code of conduct. In particular:
To take reasonable steps to prevent any harm caused by Girl Effect
To report any safeguarding concerns through the reporting pathways
This role is subject to a Standard DBS Disclosure
This role is being recruited on a 4-6 month fixed term contract basis
MODE OF APPLICATION
Click “APPLY FOR JOB” button above to apply for this job.
About Girl Effect
Girl Effect is a non-profit working with girls to change their lives, empowering them to navigate the pivotal time of adolescence, so they are enabled to live a healthy life, participate in school, and prepare for their future financially. They inspire and equip girls with information and support, to help them see a different future for themselves, make impactful decisions in their lives, and drive greater demand for the opportunities and services available to them. Girl Effect works on the deep-seated psychological drivers that influence adolescent girls decision-making, building their intrinsic motivation to act, to achieve sustainable behaviour change. Girl Effect is able to reach millions of girls, in more than 50 countries, by delivering their work via the technology girls use everyday, including mobile phones, TV and radio as well as pioneering developments in artificial intelligence, Interactive Voice Response (IVR), chatbot and mobile technology to find innovative ways to reach and engage girls more personally, at scale, and cost effectively. Girl effect works across the world in places where girls are marginalised and vulnerable, including Malawi, Ethiopia, Rwanda, Nigeria, Indonesia, Tanzania and India.