Accounts Receivable

Key Responsibilities:

Credit Control

Prepare Monthly Rolling Net Sales Forecasts
Generate all client’s invoices.
Responsible for TIMS ETR receipt matches with Sage invoices sales income.
Responsible of generating IFRIS invoices and ensure they match with sage invoices.
Responsible for ensuring all invoices are paid on time as per the terms of agreement.
Responsible for ensuring all invoices are sent to all clients on time and resolve any disputed amounts.
Generate credit notes on all disputed invoices as agreed with supervisor and clients
Cleaning up aging summary and generate a weekly report on all outstanding debts.
Responsible for generating sales projection on bi-weekly and share recommendations on top line.
Responsible for overseeing, recording all payment receipts and reconcile any variances monthly and leave no outstanding disputed figures.
Responsible for collecting Withholding tax, filing, and reconciling any variances with customers.
Responsible for overseeing sharing monthly statement of accounts with all clients
Responsible for overseeing sharing payment receipts with all clients.
Oversee neat and chronological filing of customer invoice, ETR and monthly Z report and credit notes.
Responsible for customer creations, modifications, or deletions, change customer status
Responsible for notifying management accounts that are overdue
Responsible for maintaining a healthy aging accounts.
Responsible for notifying accounts that are likely to become bad debts and clear write-offs on sage system with supervisor’s approval
Custodian and overseeing of customer credit terms
Responsible for overseeing payment allocation and withholding tax matching.
Responsible for supplier netting off with supervisor’s approval

Audit and Tax management

Responsible for ensuring the collection and filing of VAT and customer Withholding taxes.
Responsible for working on sales VAT and follow up on payment with the Finance and management.
Responsible for responding to audit queries on sales and VAT management within the company.
Liaise with external accountant on sales figures and respective ledgers.
Responsible for any external audit matters in relation with sales.


Relevant Bachelor’s Degree
1-2 Years’ experience.
CPA is an added advantage.
Knowledge of Sage accounting is an added advantage.
Good Excel skills in spreadsheet creation and updating
Good understanding of VAT taxation.
Good understanding of invoicing and withholding processes
Excellent customer excellence skills
Strong planning and organization skills
Ability to meet deadlines and high levels of integrity.
Ability to maintain high levels of confidentiality
Attention to detail to maintain high levels of accuracy
Strong team player.
Computer proficiency in Excel, word and emails.
Strong communication skills, both written and verbal


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About Flexi-Personnel

Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support. What makes us a unique Recruitment and Outsourcing Agency in Kenya, and the whole of Africa, is our systematic approach and listening to our clients’ recruitment and payroll needs. We've offered and will continue offering appropriate solutions to our clients. We only forward candidates within the client’s specification. As a Recruitment firm, integrity and value are key elements of our Recruitment, Staff Outsourcing, Payroll Management, and HR Consultancy services. We deliver to our promise to our clients within a 3-day deadline. This is enhanced by our dedicated team of recruitment, screening, and management experts.