Terms of Reference for Facilitator of Training of Trainers (TOT)

In Uganda, DSW remains active through a local partner organisation Action 4Health.

In seeking to strengthen the capacity of staff, develop skills, conduct budget analysis, policy analysis, monitoring, and advocacy work that has a measurable and positive impact on the lives of people in Kenya, DSW seeks to conduct an internal capacity building workshop for trainers of trainers (ToTs).

The training will be an intensive four-day learning experience that will help DSW staff to develop substantial and practical competence in health, policy analysis and budget advocacy work.

The proposed ToT will comprise of preparing the content and training materials as well as organizing, administering and facilitating a workshop between 18th May to 21st May 2021

Objective: The main objective of the consultant will be to conduct a four-day training on budget advocacy process and policy analysis for DSW Staff in Kenya. The main aim will be to increase understanding of the budget making process and key moments for SRH/FP advocacy at national and county levels


The following are the expected outcomes from this training for the required technical support towards the following areas:

  • Focus Area 1: Overview of the Budgeting Process (this process would potentially focus on what happens at the national and County level and advocacy entry points)
  • Focus Area 2: Understanding Key Budget Documents (this process would require training on how to Read Key Budget Documents- the consultant will provide a guide on how the staff can analysis various budget documents that cut across the budget making process including but not limited to AWPs, to CBROPs and the HSWG Docs)
  • Focus Area 3: Responsibilities of Citizens Under the Constitution and Legislation (this would predominately focus on the PFM Act, 2012, our theory of change & the legitimacy of engaging youth champion)
  • Focus Area 4: Understand how to conduct policy analysis including practical sessions where staff are signed to analyze policies
  • Focus Area 5: The National Reproductive Health Policy 2020-2030 in Kenya and their implementation at National Level
    The general methodology, tools and approaches, expected outputs/deliverables and the required qualification and experiences of the consultant to conduct the trainings

Specific Tasks

The consultant will be tasked with the following deliverables

  • Conduct a training needs assessment to identify staff capacity gaps
  • Develop a training schedule and tools for the training to be delivered (this may be informed by DSW’s internal capacity outcome);
  • Develop training manuals/Notes to be used in the delivery of the training (share the budget documents to be used during the budget analysis and include practical budget review sessions in the training schedule).
  • Deliver training with focus and practical examples to demonstrate the following:Basics of budget documents for policy analysis and advocacy in relation to Health, RMNCAH and FP (there must have a practical session when participants are trained on policy analysis and tasked to conduct and present their own analysis)
  • Evidence based advocacy with specific focus to Health, RMNCAH and FP national policies
  • Influencing planning processes at local and national levels – Mobilizing citizens/constituents to play an active and informed role in advancing resilience and scaling up of program methodologies and identify strategies which reflect the needs of different groups (such as women of reproductive age and youth groups, among others); have a practical session where staff prepare memos and provide a template to be used
    Provide Kenyan budget documents to be used and in the learning session, must use examples of analyzed budget documents- BPS, CBROP, Budget estimates

At the end of the session, the staff should be able to:

  • Demonstrate that adequate allocations and expenditures for health can strengthen provision of public health services and promote realization of the right to access FP services;
  • Capacity of DSW staff built in budget research, analysis, and advocacy to improve allocations and expenditures so as to advance enjoyment of the right to access FP services;
  • Enhanced understanding of how these skills impact on issues like transparency, accountability, citizen participation, and women’s access to FP services; and
  • Importance of strategic collaborations in advocacy (e.g. developing Memos and supplementary budgets) understood
    Profile of the Consultant
  • Demonstrable knowledge and experience working in the areas of Budget analysis, Health policy analysis, budget cycle and advocacy especially in low and middle income countries
  • Possess knowledge and experience in Policy analysis, budget analysis for evidence-based advocacy within the Kenyan context
  • Knowledge in designing training material/ guide on budget cycle, policy analysis, budget analysis in the Kenyan context
  • Similar work in the last 5 years (please provide at least one sample copy of a budget and policy analysis training report/manual conducted in recent time)
  • A demonstrated high level of professionalism; ensure efficient, and constructive communication with DSW.
  • Ability to work independently and in high-pressure situations under tight deadlines involving teams in remote locations
  • High proficiency in written and spoken English is required.
  • Extensive experiences in policy analysis and budget analysis in reproductive health and development projects in Kenya.

The consultancy fee will be paid in instalments as agreed in contract and is based on production of deliverables in accordance with contractual requirements and deadlines.

Interested firms or individuals are requested to submit a bid dossier.

The dossier as well as any inquiries shall be submitted through email by 30th April 2021 to info@dswkenya.org with the title “Terms of Reference for facilitator of Training of Trainers (TOT)” in the subject line.

The bid dossier should contain the following:

Technical Proposal
Internal capacity assessment proposal
A brief application demonstrating understanding of the ToRs
A one pager proposed methodology to undertake the assignment
A 1 pager time and activity schedule

Consultant’s daily rate in USD.
Organizational and Personnel Capacity Statement.
Relevant experience related to the assignment.
Contacts of organizations previously worked for.
Curriculum Vitae of proposed team members.
Sample copy of a recent a budget and policy analysis training report/manual conducted.
Interviews of short-listed consultants are anticipated to be held in the between 5th and 8th May 2021.

We appreciate understanding that only candidates short-listed for the assignment will be contacted.

Thank you for your interest in working with DSW

Method of Application
If interested, please send your application (CV and motivation letter stating your current and expected salary) with the reference “Project Coordinator-VIVA” or “Project Officer-Mombasa” or “Project Officer-Nairobi” or “Project Officer-Kisumu” or  “Project Assistant-VIVA” clearly indicated in the email subject line

Deadline for application: 4th May, 2021 COB.

Ideal start date: Immediate.

Please note that only short listed candidates will be contacted.

This position is open to persons who are Kenyan Citizens or those with the right to work in Kenya.

Incomplete applications will not be considered.

DSW is an equal opportunity employer and does not require applicants to pay money at any stage during the recruitment process.

About Deutsche Stiftung Weltbevoelkerung (DSW)

DSW (Deutsche Stiftung Weltbevoelkerung) (German: Deutsche Stiftung Weltbevölkerung) is an international non-governmental organisation addressing Sexual & Reproductive Health (SRH) and population dynamics. DSW funds its project and advocacy work from private donations and the financial support of governments, foundations and other organisations. It has its headquarters in Hannover, Germany.