The Partner Assistant will help the Partner team ensure that all procurement documentation is accurate and complete before goes to finance for payment on a regular basis and achieved according to project deadlines. The individual will ensure that all procurement actions are compliant with FAR and AIDAR regulations.
OBJECTIVES AND DUTIES:
Provide assistance to the partner team in database entry, procurement tracking, and reporting.
Maintain integrity of procurement system and files in compliance with DAI practices and policies and USAID rules and regulations.
Maintain procurement activity tracker and provide regular updates on status to the Partner Manager and relevant technical staff.
Review procurement documents in TAMIS as well as hard copy files to ensure all backup documents are included in compliance with the project Field Operations Manual, and revise/correct as required.
Report accurate financial data to the Finance Manager on planned procurement activities.
Assist with the preparation of source selection memos which provide clear justification for the selection of vendor/local subcontractor.
Assist with responding to bidders’ queries and feedback on the evaluation process
Review Procurement documents in SharePoint drive to ensure all relevant documents are present
Other duties as assigned by Partner Manager or Senior Leadership team.
A. Degree in Business Administration or relevant field
5+ years of experience in procurement
Experience working with international NGOs or donors, such as USAID-funded projects (preferred).
Knowledge of USG procurement regulations
Demonstrated ability to work in dynamic environments and achieve development outcomes
Excellent organizational skills with a willingness to take initiative and be proactive
Ability to perform high-level duties with a minimum of supervision
Strong English writing and speaking skills required
An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred
MODE OF APPLICATION
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About DAI Kenya - Development Alternatives, Inc.
DAI is a global development company working on the frontlines of international development consulting. We are committed to shaping a more livable world. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. We work with a wide range of clients, including national and local governments, bilateral and multilateral donors, private corporations, and philanthropies.