Overview

Finance Assistant

ROLE’S PURPOSE:

The Finance Assistant will help the Finance team ensure that financial transaction documentation is complete, and accurate and that payments are made on a timely basis.

OBJECTIVES AND DUTIES:

Receives and reviews (for completeness and accuracy) all incoming invoices and requests for payment. Ensures the integrity of all receipts, invoices, and vouchers.
Prepares required documentation for submission to Finance Manager (who will prepare payment checks for Senior Management’s signature) and required documentation (expense cover sheets), post-payment, to provide to the Project Accountant for data entry into DAI’s Financial Accounting System;
Assists the Project Accountant in recording and assigning costs based on approved budget into the Financial Accounting System, vFER
Supports with processing DA1 forms for VAT exemption, VAT reimbursements and regularly updates the VAT tracker
Manages the project’s petty cash according to ATI policies and procedures and submits the reconciliation each week to the Finance Manager.
Assists with the daily scanning of financial vouchers for submission to DAI/Washington twice a month.
Responsible for following up on statutory remittances to ensure they are all updated on time.
Works with the Grants Manager to track all open grants and progress payment schedules;
Performs other financial tasks assigned by the Finance Manager which are consistent with his/her qualifications, this Scope of Work and the general requirements of the project.
Maintains a good knowledge and understanding of all policies and procedures as set forth in the ATI Field Operations Policy Manual.

QUALIFICATIONS:

A. Degree in Accounting, Finance, Business Administration or equivalent.
4+ years of experience in accounting or financial management
Experience working with international NGOs or donors, such as USAID-funded projects (preferred).
Experience using Microsoft Excel (required)
Experience using accounting software.
Past experience managing petty cash accounts.
Demonstrated ability to work in dynamic environments and achieve development outcomes
Excellent organizational skills with a willingness to take initiative and be proactive
Ability to perform high-level duties with a minimum of supervision
Strong English writing and speaking skills required
An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization
An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred

MODE OF APPLICATION

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About DAI Kenya - Development Alternatives, Inc.

DAI is a global development company working on the frontlines of international development consulting. We are committed to shaping a more livable world. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. We work with a wide range of clients, including national and local governments, bilateral and multilateral donors, private corporations, and philanthropies.