Overview

Logistics Officer

About the job

Overview

AIR is seeking a Logistics Officer to work from its office in Nairobi, Kenya. The overall objective of this position is to provide logistical support to complex projects ongoing and in the future. The Logistics Officer will ensure that the Nairobi office reamins compliant with AIR’s administrative, procurement, and travel procedures. This position is based in Nairobi, Kenya.

Responsibilities

The responsibilities for the position include:

 

Procurement & Inventory

Prepare the initial documentation required for procurement as per the company Financial Manual and seek review and approvals.
Assist in seeking quotations from vendors.
Assist in doing online background check for vendors.
Prepare payment packages following the guidelines provided in the company Finance Manual and submit to finance for payment processing.
Tag all office assets appropriately.
Update office asset inventory records. Assist in asset disposal when required.
Update the procurement tracker for all procurement as required.
Liaise with operations team to ensure correct and timely procurement and delivery of items.

Travel

Assist in visa, pass and permit applications for staff and consultants.
Assist in preparation of cash advance requests and travel authorization forms for project staff and consultants.
Assist in flight bookings and hotel bookings when required.
Maintain relevant records and documentation related to travel.

Project Administration

Assist in review of staff and consultants expense reports.
Assist in periodic testing of special project equipment like satellite phones to ensure they are functioning well.
Assist in scanning and merging consultant contracts.
Liaising with the Office Administrator, assist in preparation of field missions, including packaging and labelling of items in readiness for transportation to the field within and outside Kenya.

Qualifications

Education, Knowledge, Skills, and Experience:

Bachelor’s degree in Business Administration, Project Management, Public Administration, or relevant field.
At least three (3) year’s work experience is required.
Fluency in written and spoken English is required.
Demonstrated computer skills, especially Microsoft Office.
Demonstrated organizational , time managemen t skills and good record keeping skills.
Ability to work well as a team in a multi-cultural environment while maintaining a high level of motivation.
Knowledge in international relations is preferred.
Experience working with NGOs and the private sector is a strong asset.

MODE OF APPLICATION

Click “APPLY FOR JOB” button above to apply for this job.
Applicants must be currently authorized to work in Kenya on a full-time basis. Employment-based sponsorship is not available for this position.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.

About American Institutes for Research

Since 1946, the American Institutes for Research (AIR) has been advancing evidence to evolve systems, improve lives, and ultimately create a better, more equitable world. We are a nonprofit research and technical assistance organization working to solve some of the most urgent challenges in the U.S. and around the world. Our experts in education, health, workforce, human services, and international development follow the evidence to find and apply solutions that will work. Our work helps policymakers make important decisions based on evidence, and we work with leaders, organizations, and communities to create more effective programs. We never stop digging to find what works and where we have more to learn.