Finance and Administration Assistant

ATPS is seeking to recruit a Finance and Administration Assistant to be based at its Secretariat in Nairobi, Kenya:


Main Duties & Responsibilities:

FinanceAllocate and post expenses in the Pastel System to respective donors and grants
Monitor daily petty cash and ensure the safe custody of all cash at hand
Verify payments requests and prepare payment vouchers
Maintain Accounts Receivable, Accounts Payable and Prepayments subsidiary ledgers
Process staffs’ travel expenses statements and conference participants’ travel expense statements
Liaise with ATPS National Coordinators in order to assist with the smooth operation of their respective chapters
Initiate month end or period end closing activities and post Journal Vouchers
Prepare audit schedules.Update the cashbook on daily basis and analyze receipts and payments for posting to the general ledger.
Reconcile the bank & cashbook balances and other general ledger accounts every month
Facilitate payment of statutory deductions to the relevant authorities.
Update the Fixed Assets Register and process the depreciation journal every month
Ensure that internal control procedures are followed for all cash disbursements, receipts and transfers.
Assist in the preparation of management accounts and Annual Budgets
Any other duties as may be assigned by the Supervisor or any Authorized Officer.
Administration and Human ResourceEnsre order and cleanliness in the office’s premises
Monitor leases and related obligations regarding the office premises; Supervise the use and maintenance of office equipment and vehicles
Process documentation for work permits, visas, house leases, and in other matters relating to expatriate employees and their dependents
Administer staff benefits, i.e. medical, insurance, and provident fund schemes;
Maintain personnel files and data and Process leave applications for all ATPS staff
Arrange performance appraisal and review of ATPS-recruited staff;
Co-ordinate training programs for ATPS locally recruited staff

Academic qualifications

A Degree in Commerce, Accounting, Finance, Business Administration (Finance option), or any other related discipline from a recognized university is required. Must be a CPA Finalist.


Skills and competences

Strong organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressured environment;
Strong coordination, facilitation & negotiation skills;
At least 3 years proven experience as a Finance and Administration Assistant, preferably with an International organization.
Proficiency in using computers and standard office and accounting software packages (MS Word, Excel, Pastel etc.).
Good professional verbal and written communication skills
Proficiency in English is required
Qualified female applicants will be given priority considerations.

Personal Attributes

Good character
A Self-starter with a strong desire to learn
Ability to work both independently and as part of a team
Ability to work under pressure and meet deadlines


Click “APPLY FOR JOB” button above to apply for this job.

Qualified candidates should send a detailed letter of interest and curriculumbefore Friday 3rd December 2021.

About African Technology Policy Studies Network (ATPS)

The ATPS is a trans-disciplinary network of researchers, policymakers, private sector actors and the civil society that promote the generation, dissemination, use and mastery of STI for African development, environmental sustainability and global inclusion.