Key Roles and Responsibilities
Develop procurement strategies including how to manage the volume of procurements, create a procurement timeline, etc
Develop, maintain and update on a regular basis a procurement tracker for all ongoing and new procurements in order to provide visibility into on-going purchases
Draft, issue and review request for quotes (RFQs) for local procurement
In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.
Draft local consultant agreements for execution
Enter requisitions for internationally purchased supplies and equipment through Oracle i-procure system
Issue local purchase orders through Quickbooks.
Facilitate the review and evaluation of bids, ensuring participation of relevant technical staff and consistency with
Convene a procurement evaluation committee when needed and serve as non-voting chairperson to ensure integrity of the selection process and selection is consistent with basis of award and evaluation factors in RFQ.
Prepare bid matrix and source selection memorandum (when required) which includes competition process, names of evaluators and adequate justification for award recommendation.
Ensure procurements are competed whenever feasible; work with technical team to prepare justification for non-competitive procurement for sole or single source.
Conduct and document vendor pre-qualifications for repetitive purchases such as lodging, catering services, office supplies, water, vehicle service; when practical, prepare master service agreements in consultation with Abt Home Office.
Coordinate with Associate Finance Manager and DCOP, Vector Control to ensure all equipment procurements are entered in project inventory list.
Develop documents to guide procurement processes,
Provide guidance to and direct oversight of the procurement officer, who shall be responsible for purchasing of certain categories of goods and services.
Conduct standard orientation for all new staff about how procurement function operates and their role in any purchase
Ensure that all procurements are compliant with Abt Associates’ policies and procedures as well as relevant USAID’ rules and regulations.
Serve as the point of contact with vendors.
Ensure that procurement files are complete and audit ready as soon as the procurement process is complete; Develop a system to check completeness of procurement files using Home Office provided procurement checklist
Develop standards for filing and handling of procurement documents. Work with the home office procurement department and back stop team to obtain requisite approvals.
Bachelor’s degree in business, Management or another relevant field
At least five (5) years of relevant professional experience, with significant experience in the procurement and logistics of commodities.
Experience on USAID-funded development programs with high volume of procurement and thorough knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is highly desired. Strong knowledge of USAID rules and regulations as they relate to procurement.At least one year experience supervising a procurement assistant/ coordinator.
Must possess at least UNDP CIPS level 3 certification or equivalent.
Intermediate MS Word and Excel skills required
Hands on experience entering requisitions and purchase orders into an ERP or accounting software required
Excellent capacity building and organizational skills
Negotiation and analytical skills
Ability to manage complex activities and complete tasks on short notice
Fluency in written and spoken English
Bachelor’s Degree + Five years of relevant experience, or Master’s Degree + Three years of relevant experience, or PhD
MODE OF APPLICATION
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About Abt Associates
Abt Associates is a global leader in research, evaluation and program implementation; driving innovation and measurable impact for more than 50 years. What sets us apart is our evidence-based and multi-disciplinary approach to solving tough challenges in health, social and environmental policy and international development. Specific areas we work in include: â€¢ Health â€¢ Education and workforce development â€¢ Climate change and the environment â€¢ Food security and agriculture â€¢ Housing and communities â€¢ Survey and data collection